top of page

PRIVACY POLICY

US BEAUTY AWARD

Introduction

US Beauty Award (“US Beauty Award”, “we”, “us”, or “our”) respects your privacy and is committed to protecting personal data in a lawful, fair and transparent manner. This Privacy Policy explains how we collect, use, retain, disclose, and otherwise process personal data when you visit or interact with our website, register an account, submit nominations, participate in voting campaigns, attend events, purchase services, or otherwise use any services provided by US Beauty Award (collectively, the “Services”).

Scope and Purpose

This Policy applies to all personal data collected from or about you in connection with your use of the Services. The purposes of processing personal data include, without limitation: (a) providing and operating the Services; (b) administering nominations, voting and awards; (c) performing contractual obligations; (d) complying with legal obligations; (e) protecting our legitimate interests (including security and fraud prevention); and (f) where you consent, marketing and communications.

Categories of Personal Data Collected

We may collect and process the following categories of personal data depending on the Services used and context of interaction:

  • Identification and contact data: name, email address, telephone number, postal address, company name, job title.

  • Nomination and event profile data: nomination descriptions, submitted images, logos, category selections, verification documents or links, business/product information.

  • Account and authentication data: username, password (stored hashed), two‑factor authentication data, login timestamps.

  • Transactional data: payment details, purchase history, invoices (payment card data may be collected and processed by our third‑party payment providers).

  • Technical and usage data: IP address, device identifiers, browser and operating system, cookies and tracking data, referral URLs, pages visited, session durations, interaction metrics.

  • User‑generated public content: photos, reviews, comments, nominations, and other materials you post or submit publicly.

  • Legal and security data: records relating to investigations, disputes, fraud monitoring and reports.

Lawful Bases for Processing

We rely on one or more lawful bases to process personal data, as applicable under relevant law, including: (a) your consent (e.g., for marketing communications and non‑essential cookies); (b) performance of a contract or pre‑contractual steps; (c) compliance with legal obligations; and (d) our legitimate interests (e.g., platform operation, security, fraud prevention, analytics), balanced against your rights and freedoms.

Purposes of Processing (Detailed)

We process personal data for the following primary purposes:

  • Provision of Services: account administration, identity verification, processing nominations and votes, notifying winners, issuing badges and certificates.

  • Payments and Billing: processing payments, issuing invoices, and related financial administration through third‑party payment processors.

  • Communications and Support: responding to inquiries, providing customer support, sending transactional notices and service updates.

  • Marketing and Promotions: where you have consented, delivering newsletters, promotional offers and event invitations; measuring campaign effectiveness.

  • Product Improvement and Analytics: analyzing usage patterns to improve the Services, performing metrics and research, and preventing abuse.

  • Legal Compliance and Protection: complying with legal obligations, enforcing our Terms of Use, defending legal claims, and protecting the rights, property or safety of US Beauty Award, our users and the public.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies (including web beacons, local storage and pixels) to provide essential functionality, gather analytics, remember preferences, and, where permitted, deliver targeted content and advertising. Cookies may be classified as necessary, performance/analytics, functional, or advertising/marketing. You can control cookie preferences through your browser settings or our cookie management tools, but disabling certain cookies may affect the functionality of the Services.

Disclosure and Third‑Party Sharing

We may share personal data with the following categories of recipients for legitimate business purposes and in accordance with this Policy:

  • Service providers and processors: hosting providers, payment processors, email and messaging vendors, analytics providers and other third parties who process data on our behalf under contract.

  • Partners and sponsors: where necessary to confirm award winners or publicize results, we may share limited data with partners, sponsors or media partners.

  • Legal and regulatory authorities: when required by law, court order, or to respond to lawful requests by public authorities.

  • Corporate transactions: in the event of a merger, acquisition, reorganization or sale of assets, user data may be transferred as part of such transaction; we will notify affected users as required by law.
     

We will not sell your personal data to third parties for direct marketing purposes.

International Data Transfers

Personal data may be stored and processed in countries outside your country of residence. When transferring personal data across borders, we will implement appropriate safeguards (such as standard contractual clauses or other lawful transfer mechanisms) as required by applicable data protection laws to ensure an adequate level of protection.

Data Security Measures

We implement reasonable technical and organizational measures to safeguard personal data against unauthorized access, disclosure, alteration or destruction. Measures may include encryption, access controls, secure development practices, employee training and regular security assessments. No system can be guaranteed 100% secure; in the event of a data breach, we will follow applicable notification obligations.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Policy, to comply with legal obligations, to resolve disputes, and to enforce our agreements. Retention periods vary by data type and purpose (for example, transactional records may be retained for statutory accounting periods; marketing preferences are retained until you withdraw consent). Where feasible, data will be anonymized or aggregated for analytical use.

Your Rights and Choices

Subject to applicable law, you may have rights with respect to your personal data, including:

  • Right of access: to the personal data we hold about you;

  • Right to rectification: of inaccurate data;

  • Right to erasure: (subject to legal retention requirements);

  • Right to restrict or object to processing: (including profiling based on legitimate interests);

  • Right to data portability: where applicable; and

  • Right to withdraw consent: where processing is based on consent.
     

To exercise your rights, contact us at the details provided below. We may request proof of identity and will respond within the timeframe required by applicable law.

Complaints and Supervisory Authorities

If you have concerns about our processing of your personal data, please contact us first so we can try to address them. You also have the right to lodge a complaint with a supervisory authority in your jurisdiction or the jurisdiction where US Beauty Award operates.

Children and Minors

The Services are not directed to children under the age of 13 (or a higher age where required by local law). We do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to delete such data as required by law.

Third‑Party Links and Embedded Content

The Services may contain links to third‑party websites, embedded content, or integrations. These third parties operate under their own privacy policies and practices. We are not responsible for their privacy or data handling practices. We recommend reviewing any third party’s privacy policy before providing personal data.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or Services. Material changes will be communicated through the Services or by other means as required by law. Continued use of the Services after such notice constitutes acceptance of the revised Policy.

Limitations and Liability Regarding Data Processing

While we maintain appropriate safeguards, no security measures are infallible and data incidents may occur. Subject to applicable law, US Beauty Award is not liable for damages resulting from unauthorized access by third parties where we have implemented reasonable and industry‑standard protections. We will, however, take prompt action to mitigate risk and comply with notification obligations.

Contact Information and Data Protection Officer

For privacy inquiries, to exercise your rights, or to lodge a complaint, please contact us at Contact-Us. If applicable, you may request contact details for our Data Protection Officer or designated privacy contact.

Jurisdictional Addenda

For users located in jurisdictions with specific data protection laws (e.g., the European Economic Area, the United Kingdom, certain U.S. states), additional rights or disclosures may apply. Where required, we will provide supplemental notices to comply with local legal requirements.

Procedures for Requests and Verification

To process requests (e.g., access, deletion, portability), we may require information to verify your identity. We will respond to valid requests within the timeframes required by applicable law. We may refuse manifestly unfounded or excessive requests subject to legal limits.

Final Provisions

US Beauty Award is committed to continuous improvement of privacy practices. If you have suggestions or concerns about this Policy, please contact us using the contact details above. This Privacy Policy is governed by the laws applicable to US Beauty Award and is part of our broader legal and compliance framework.

bottom of page